OSHA 300 Log Program
Recordkeeping procedures, injury/illness criteria, 300/300A/301 form guidance.
The regulation that requires it in New York
New York follows federal OSHA rules for recording work-related injuries and illnesses. Employers must maintain the OSHA 300 Log, 300A Annual Summary, and 301 Incident Report when they have 11 or more employees. The applicable citation is 29 CFR 1904.1-1904.41. New York does not operate an approved state OSHA plan for private employers.
Enforcing agency
Federal OSHA — Region II (state PESH covers public-sector employers) enforces the recordkeeping requirements. Inspectors review injury and illness records during workplace inspections and may issue citations for violations of 29 CFR 1904. Federal OSHA retains oversight authority while PESH handles public-sector employers separately.
State-specific recordkeeping requirements
No state-specific recordkeeping overrides beyond the federal 29 CFR 1904 baseline were identified in our research for New York.
Reporting serious events in New York
Federal-OSHA states report fatalities, in-patient hospitalizations, amputations, or loss of an eye to the federal OSHA 24-hour hotline (1-800-321-OSHA) or the federal online form. Fatality reports are required within 8 hours; the other events must be reported within 24 hours.
Posting and retention in New York
New York follows the federal baseline: the 300A Annual Summary must be posted from February 1 through April 30, and records must be retained for 5 years from the end of the covered year.
Penalties for non-compliance in New York
Penalties follow the standard Federal OSHA — Region II (state PESH covers public-sector employers) schedule; refer to the agency for current amounts.
How to comply in New York
- Designate a person to review incidents for recordability under 29 CFR 1904 criteria.
- Enter recordable cases on the OSHA 300 Log within 7 days and complete Form 301.
- Post the completed 300A Summary from February 1 to April 30 each year.
- Submit required data electronically to OSHA by the March 2 deadline when applicable.
- Keep the 5-year archive available for inspection at the establishment.