OSHA 300 Log Program
Recordkeeping procedures, injury/illness criteria, 300/300A/301 form guidance.
What this document is
This document explains the OSHA recordkeeping requirements for work-related injuries and illnesses. It shows contractors how to maintain the required logs and forms to stay in compliance with federal and California regulations.
The regulation that requires it
29 CFR 1904 is the federal regulation that governs Recording and Reporting Occupational Injuries and Illnesses. Subpart C requires employers to record work-related injuries and illnesses on the OSHA 300 Log, prepare a summary on the 300A form, and maintain incident reports on the 301 form. California adopts these requirements under Title 8 CCR Section 14300. The rule requires accurate records that document each recordable case, its classification, and related details.
Who needs it
Most employers with 11 or more employees must keep these records. Construction contractors and trades such as electrical, plumbing, roofing, and general building are commonly affected. In California all employers covered by Cal/OSHA must follow Title 8 CCR Section 14300 requirements. Smaller employers in low-hazard industries may be partially exempt but should verify their status.
What happens without it
Failure to maintain the OSHA 300 Log can result in citations during inspections. OSHA may issue serious violations with penalties in the range of several thousand dollars or willful violations with significantly higher amounts according to the current penalty schedule. California contractors face similar Cal/OSHA penalties and increased inspection risk. Multi-employer worksites can lead to citations for general contractors when subcontractors do not maintain proper records.
What's included in the generated document
- Overview of recordkeeping criteria for injuries and illnesses
- Instructions for completing the OSHA 300 Log
- Guidance on the OSHA 300A Summary form
- Explanation of the OSHA 301 Incident Report
- Record retention and posting requirements
How to implement it at your company
- Talk to Guy first. Describe your operation, trade, and location — Guy draws from 300,000+ verified OSHA and state regulatory citations to build a compliance plan specific to your company. Your answers shape every section of the document you receive. Takes about 5 minutes.
- Assign a responsible person to manage all injury and illness records.
- Review each incident to determine if it meets OSHA recordability criteria.
- Enter qualifying cases on the 300 Log within seven calendar days.
- Complete and post the 300A Summary form from February through April.
- Keep all records for five years and make them available to OSHA upon request.